Team Funds Request Process

Please use the Cardinal Club Team Funds Request Form and follow the steps below to request team-specific monetary donations from the SCHS Cardinal Club. Please be aware that the process for purchase, delivery and funds disbursement can take more than a month. Please submit requests as soon as possible.

Uniforms: The Cardinal Club will consider a uniform replacement request once every three (3) years for each team. The Cardinal Club maintains a rotation schedule so that teams are treated fairly and receive funding in a predictable cycle.

Equipment: Equipment requests will be reviewed upon individual team request. Replacement of damaged or outdated equipment is prioritized.

Cardinal Club Team Fund Request FormDownload
  1. Complete the Funds Request Form
    • Fill out all sections of the form thoroughly
    • Include detailed information about the specific purchase
    • Attach a copy of at least two bids and all invoices for the fund-requested items
  2. Submit to Athletic Director
    • Present the completed form to the Athletic Director
    • Obtain the Athletic Director’s approval and signature
  3. Attend Cardinal Club Monthly Meeting and bring your completed request form
    • When: 1st Wednesday of each month
    • Time: 6:00 PM
    • Location: School cafeteria
  4. Present Your Request. Be prepared to answer questions about:
    • The specific funding request
    • Your team’s fundraising efforts
    • Contributions to the Cardinal Club community
    • Parent involvement in fundraising activities
  5. Follow-Up
    • Await the Cardinal Club’s decision
  6. If Approved
    • Cardinal Club will inform the coach and Athletic Director of the amount that Cardinal Club will contribute.
    • It is the coach/team’s responsibility to order items, working with the Athletic Director and school Finance Office to follow the school’s process. (Access this SCHS Athletics page to request pre-approvals, purchase orders, check requests and more directly from the SCHS Athletic Department funds. Scroll to the bottom of the page to access the forms.)
    • Once items are received, please notify the Cardinal Club treasurer at treasurer@schscardinalclub.org.
    • The Cardinal Club will send a check to the school and earmark it for the specific team’s athletic fund.

Please reach out if you have questions about the process, we are here to help!